Jagadish Bandhole CSE95 @ 03:07 AM I'd like to propose a new Digital Library project to be implemented in ITBHU Library sponsored by ITBHU.ORG for the benefit of students and faculty.

SECTION I: DIGITAL LIBRARY

A Digital Library is simply an online library section that gets added to the paper and books library that we have.

A Digital Library section will consist of a group of "client" computers and a "information server" that stores a lot of data locally on-site. All the systems are connected to both the Internet and to any internal department wired LANs, department Wireless LANs and student Hostel LANs (i.e., is easily accessible everywhere in ITBHU). This section will also have access to local printers and a copier for students to print out publications and make copies.

The Digital Library will consist of online subscription-based access to IEEE, ACM and other leading digital libraries, scientific publications and journals available on the web. In addition, the "information server" will also download and store lot of files locally including soft copies of articles, publications, journals and books - that can be accessed through the IT-BHU network as well as printed for hard copies. Students can come to the Digital Library section in person to access, read, print and copy documents on the "client" computers or they can also access it remotely over the network from their department or hostel computers with proper authentication and authorization.

SECTION 2: ESTIMATED COSTS AND PHASES

Based on discussions with ITBHU faculty, librarians and students, we estimate the following costs for implementing and maintaining the Digital Library in two phases.

Phase 1
Initial Investment	$16,000 (approx. INR 7.35 lacs )	Includes the cost of hardware, software, facilities, installation and labour
Yearly Subscription	$12,000 (approx. INR 5.50 lacs )	Includes online subscription to online/print subscriptions to IEEE / ACM
Yearly Maintenance	$1,000   (approx. INR 0.50 lacs)	Includes equipment maintenance and labour.

Phase 2
Other subscriptions	$25,000 ( approx. INR 11.5 lacs )	Includes selective subscriptions to Springer Verlag (SpringerLink) and Elsevier (Science Direct) which are much more expensive and hence we need to additionally fund them through a combination of ITBHU library budget and ITBHU.org contributions

This specific project and fund raising proposal is initially focused on implementing Phase I only. The Phase II will be discussed in a separate project proposal after the success of Phase I and further joint planning between ITBHU.ORG and ITBHU Library Office.

SECTION 3: TIMELINES AND BUDGET

The preliminary proposed timeline and budgets for completion of this project is as follows:

Timelines
Milestone	Date
Project Proposal Posted	Aug 25, 2004
Project Fundraising Request	Aug 30, 2004
Project Review and Approval	Sept 10, 2004
Project Committee Kickoff	Sept 20, 2004
Fundraising deadline	Oct 10, 2004
Phase 1 Execution Starts	Oct 15, 2004
Phase 1 Execution Ends	Dec 15, 2004

Budget
Total Investment in First Year	$ 28,000
Initial Investment	$ 16,000
1st. Year Subscriptions	$ 12,000
Total Ongoing Investment	$ 13,000
Yearly Subscriptions (ACM / IEEE)	$ 12,000
Yearly Maintenance	$ 1,000

Detailed cost breakdown of these items are provided in APPENDIX A below.

The above timeline could be significantly changed if we encounter any facility or approval or legal issues at ITBHU which induces delays that are out of our control. However, on the budgetary side we anticipate only minor changes. The timeline and budget status will be continually updated as part of a regular project status posting on our website.

SECTION 4: DONORS, FUND RAISING AND ALLOCATION PROCESS

Primary Sponsor/Donor: Jagadish Bandhole, BoD ITBHU.ORG
Other Donors: Additional Contributions from ITBHU.ORG Members

The funds will be raised using a significant, fixed "initial contribution" from the primary sponsor/donor and a variable "matching contribution" process that allows ITBHU.ORG members to additionally contribute in denominations they are comfortable with. Each such donation by a member is matched by the primary sponsor/donor upto a certain limit thereby encouraging more members to help out for the cause.

We strongly encourage all forms of contributions - cash contributions, equipment or software donations, time investment in the project or any other form of help with the project implementation. Each and every contribution is going to help us out in making this successful in the shortest possible time.

Funds will be allocated at the appropriate times as per the approved project plan. Any excess funds raised will be utilized in the future for Phase II of the project or additional maintenance improvements or Phase I.

SECTION 5: PEOPLE INVOLVED

Primary Sponsor/Donor: Jagadish Bandhole, BoD ITBHU.ORG
Project Manager: Anshuman Singh, BoD ITBHU.ORG
Primary Contact from the Institute : Prof. GVS Shastry, Library Incharge.
Volunteers: ITBHU.ORG Members, Current Students, Faculty Members

SECTION 6: FUTURE OR RELATED PROJECTS

Digital Library Project is a well defined and well contained project that doesn't impact any other part of ongoing library operations. It'll simply be a great addition to the existing library in the same facility. If the Digital Library is implemented successfully, we can then leverage our experience and some of the infrastructure to implement the larger "Library Automation Project" that we've been discussing (electronic cataloguing etc.).

Please feel free to post suggestions and refinements to this project proposal. Thank you very much for your support.

Jagadish Bandhole
CSE 95
BoD ITBHU.ORG

APPENDIX A: DETAILED COST BREAKDOWN ESTIMATES

The detailed cost breakdown for both the upfront investment and annual subscription & maintenance investments are given below (all in US Dollars $):

Item	Quantity	Unit Price	Cost	Comments
Initial Investment
PCs	10	$500	$5,000	Clients
Server with storage	3	$1,500	$4,500	File, Backup , Web / FTP Server
L3 Switch	1	$300	$300	Internal LAN
Modem	1	$100	$100	Uplink to Internet
ISP Subscription (Sify)	1	$300	$300	Internet Connectivity.
Network Printer	1	$1,000	$1,000	Shared Printer
UPS	12	$100	$1,200	Power Backup.
Power Strips and Cables	20	$10	$120	Cabling
Labour (Man hours)	100	$4	$400	Installation and Maintenance
Air Conditioner	1	$1000	$1000	Unit AC for the room (if needed)
Miscellaneous	1	$2,000	$2,000	Unanticipated costs and buffer.
Total Initial Investment			$16,000	(approx. INR 7.35 lacs)
Yearly Subscriptions
ACM Digital Library Core	1	$5,450	$5,450	Digital Library
ACM SIG Pack	1	$3,850	$3,850	Digital Library
IEEE Memberships	1	$2,700	$2,700	Digital Library
Total Yearly Subscription Fee			$12,000	(approx. INR 5.5 lacs)
Yearly Maintenance
ISP Subscription (Sify)	1	$300	$300	Internet Connectivity
Labour (man hours)	25	$4	$100	Bi weekly inspection and service
Equipment Maintenance	1	$600	$600	Inspection / Service
Total Yearly Maintenance			$1,000	(approx. INR 0.5 lacs)

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